Committee Management

These templates are designed to give clubs information on the various responsibilities of a club committee including position descriptions, committee structure and governance. To view the Committee Management resources, click here.

[Available Resources]

Committee Organisational Structure
Committee Contact Details template
Committee Role Descriptions
Committee Induction Pack
Committee Charter Ideas
Club Committee Meeting Plan
Club Code of Conduct template
AGM Guide and Meeting Procedure
Meeting Agenda template
Meeting Minutes template

Club Environment

Ensure your members are introduced to the club in the right way, with new member welcome templates, member polices and procedures and a member exit survey. Click here.

[Available Resources]
Attracting New Members
New Member Welcome
New Member Induction template
Member Feedback
Healthy Club Policy

Club Planning

These templates are designed to support clubs in planning for the future. What is your club's vision, mission and how do you plan to get there? These resources will help! Click here.

[Available Resources]
Club Strategic Plan template
Vision Statement template
Mission Statement template

Volunteer Management

These resources are designed to gives clubs information on recruiting and retaining volunteers including volunteer induction, recognition ideas and succession planning. Click here.

[Available Resources]
Volunteer Recruitment and Planning
Volunteer Skillset Analysis template
Successful template letter
Unsuccessful template letter
Induction Checklist example
Volunteer Recognition Ideas


Use these templates to put together a coaching structure that best suits your club. Click here

[Available Resources]
Club Coaching Structure template
Coach Position Description template


A good working relationship with your local Council or venue is important. These resources will help answer any questions you may have about facility management. Click here

[Available Resources]
Facility Management Guidance
Letters of Support
Swimming Australia Facility Requirements
Water Space and Lane Hire Enquiry Form

Marketing, Fundraising and Sponsorship

These resources will help guide your committee through fundraising tips and writing sponsorship proposals. Create closer links with your community and gain support from local sponsors. Click here

[Available Resources]
Ideas to promote your club
Fundraising guide and tips
Social Media
Swimming Australia Media Toolkit
Finding grants for your club
Writing sponsorship proposals

Conflict and Complaint Management

Good resources to help your committee manage conflicts of interest and how to handle complaints. Click here

[Available Resources]
Managing conflict of interest
Swimming WA complaints flow chart
Club complaint process template
Complaints Record Keeping template

Communication and Technology

Use these resources to help develop your clubs social medial channels, unlock the full functionality of ClubLANE and MyLANE and communicate with your members effectively. Click here.

One Club Model - Information Guide

One Club is a club structure which allows swimming clubs to operate as an affiliated member of both Swimming Australia and Masters Swimming Australia. To find out the benefits of this club structure, including how to implement at your club, click here.

Safeguarding Children Posters

Swimming Australia is committed to protecting children and young people. We believe children swimming should feel comfortable, be cared for and feel safe. 

To download the posters, A4 click here, A3 click here

'Please Remember' Posters 

Play by the Rules have developed a series of posters promoting good behaviour in grass roots sport. There are 3 different swimming posters for clubs to download.

  • Download for FREE!
  • Print ready (300 dpi) poster size
  • Space at the bottom for your club logo 

To download your posters click here

Meet Manager Club Abbreviations

For a full list of all official Club Abbreviations to be used by meet organisers in Meet Manager click here 


JLT Sport to deliver insurance information to all members of Swimming Australia and State Swimming Associations and ensure availability of information regarding the National Insurance Program.

For more information go the the JLT website

Dry Land Exercises for Swimmers

This poster contains the perfect warm up exercises to be performed before swimming training and have been selected for their simplicty and safety so can be performed by all swimmers, rom as young as 10. 

Click here to download the Dry land exercises poster. 

Tips from the top

Live your fears, realise your dreams, attain your goals!

Cate Campbell

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